Coding provides a standardized system of identifying and capturing relevant content from a collection of scanned images.
When a document is coded, fields are generated in a database that assists with indexing important information about the
document. Typical data fields include: document date, title, type, author and recipient.
Of course when coding it is important to consider logical document boundaries and attachment range relationships to protect
the integrity of the information. In logical unitization, key variables are used to distinguish documents from each other and to
define attachments among contiguous documents.
The practical purpose of document coding is to have data organized for efficient retrieval. Coded information can be searched
in a database or referenced in organized lookup tables. PLG offers two types of coding: Standard and Basic.
PLG Standard Coding
Standard fields that are coded include: document date, lead date, document type, document title, author, recipient, copied
and blind copied. In addition to these standard fields, PLG offers name normalization, which is the process of ensuring
that each person’s name is entered consistently each and every time throughout the entire database. This enables the user
to conduct searches on a single version of the name as opposed to three different appearances of the same name.
Basic Coding
Basic coding is a cost effective alternative that offers some basic fields of coding for searching, sorting, and production of document lists.
Offshore Coding
Through PLG’s longstanding partnerships with offshore coding companies, we offer clients a high-quality, cost-efficient
document coding service. With trained coders and experienced project management, our clients receive value with a quick
turnaround at a reasonable price.
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